If God has called you to lead the local church, there will come a time when you believe it appropriate to form a committee or team to accomplish a particular objective. In preparation for that moment, here are four proven steps to creating an effective committee or team of volunteers.
First, choose your chair person. Begin by selecting the person in your congregation who you believe would best lead the committee towards the completion of its task. Undoubtedly, this person will be a person of influence in the congregation and will be gifted at guiding a team to its appointed goal. Once this person agrees to serve, you are ready to move on to the next step.
Second, select two or three individuals who, because of their wisdom, position in the church, expertise in a particular area, or influence, must be on the team. One of these individuals will most-likely be a representative from the Lay-leadership Team (Elders or Trustees or Council Members) of your congregation. Another may be a leader of a ministry that s most directly impacted by the decisions of the committee. Another may be a person with experience in the area of communication through the social media.
Third, ask the Chair Person to contact those selected in Step 2. If they agree to join the team, ask the Chair Person to determine a bi-weekly meeting date. Perhaps, for example, they will agree to meet at the church every other Monday night from 7-9 PM for one year. The determination of the meeting time is crucial before proceeding to the next step for you want the core of your team to commit to a regular meeting time.
Fourth, prepare to add a few additional members by determining what types of individuals you would like to add to the team. This is a strategic decision based on demographics and involvement in the ministry of the church. If, for example, you are forming a search team for a Youth Pastor, you may want a High School student or a parent of teenager or a volunteer in the High School ministry or all three on the team.
Fifth, select two or three names for each of the categories selected in Step 4. Prioritize them as your first, second and third selection. Then, you ask your Chair Person to invite each of your first selections to serve on the team which will “meet every other Monday night from 7-9 PM for one year.” If the person responds “I would love to serve but can’t meet on Monday night,” the Chair Person responds, “Thank you for your willingness, but…” before calling the second selection. The key here is to not waver on the pre-determined meeting time. A committee or team can only be effective when it meets on a regular basis.
Five simple steps to developing a team who, with the help of the Holy Spirit, can be used to help a congregation accomplish God’s will for its ministry.