If God has called you to lead the local church, there will come a time when you believe it appropriate to form a committee or team to accomplish a particular objective. In preparation for that moment, here are four steps to creating an effective committee or team of volunteers.
First, choose your chair person. Begin by selecting the person in your congregation who you believe would best lead the committee towards the completion of its task. Undoubtedly, this person will be a person of influence in the congregation, will be respected by the congregation, and will be gifted at guiding a team to its appointed goal. Once this person agrees to serve, you are ready to move on to the next step.
Second, select two or three individuals who, because of their wisdom, position in the church, expertise in a particular area, or influence, must be on the team. One of these individuals will most-likely be a representative from the Lay-leadership Team (Elders) of your congregation. Another may be a leader of a ministry that s most directly impacted by the decisions of the committee.
Third, ask the Chair Person to contact those selected in Step 2. If they agree to join the team, ask the Chair Person to determine a bi-weekly meeting date. Perhaps, for example, they will agree to meet at the church every other Monday night from 7-9 PM for one year. The completion of this step is crucial before proceeding to the next. You want the core of your committee or team to make a commitment to meet on a regular basis.
Fourth, now that you have your chair person and key players on the committee, it is time to add some additional members to the team. These are strategic selections based on demographics and involvement in the ministry of the church. If, for example, you are forming a search team for a Youth Pastor, you may want a High School student or a parent of teenager or a volunteer in the High School ministry or all three on the team. So you select a first and second choice for each of those slots. Then, you ask your Chair Person to invite each of your first selections to serve on the team which will “meet every other Monday night from 7-9 PM for one year.” If the person responds “I would love to serve but can’ t meet on Monday night,” the Chair Person responds, “Thank you for your willingness, but…” and makes a call to the second selection. The key here is to not waver on the predetermined meeting time. A committee or team can only be effective when it meets on a regular basis.